Club Activation Checklist – CLUB YELLOW TOPS

CLUB YELLOW TOPS Expansion Checklist

I. Foundation & Planning (Months 1-3)

A. Define Goals and Values: Clearly articulate CLUB YELLOW TOPS’ mission, vision, and core values. Align with Global Frontiers Institute’s (GFI) mission and brand.
- Output: Mission statement, vision statement, and core values document.
B. Develop Expansion Strategy: Create a detailed expansion plan, including target regions, school outreach methods, and resource allocation.
- Output: Expansion strategy document with timelines, milestones, and budget.
C. Secure Resources: Obtain funding, sponsorships, and partnerships to support expansion efforts.
- Output: Funding proposals, sponsorship agreements, and partnership contracts.
D. Content Strategy and Planning: Develop a content calendar with varied content formats (articles, images, videos) to engage the target audience.
- Output: Content calendar aligned with key events and campaigns.

II. Online Formation & Recruitment (Months 4-6)

A. Website and Social Media Setup: Create an engaging website and social media profiles to showcase CLUB YELLOW TOPS’ activities and benefits.
- Output: Functional website and active social media accounts.
B. Digital Whiteboard: Use platforms like Google Jamboard, Miro, or Padlet for team formation activities. Allow students to propose topics of interest.
- Output: Active digital whiteboard for gathering student interests and forming teams.
C. General Interest Meetings (Online): Host online meetings to introduce the club, its mission, and opportunities for involvement.
- Output: Increased awareness and initial membership sign-ups.
D. Team Networking Spaces: Prepare online spaces like breakout rooms or discussion boards for team members to collaborate.
- Output: Online team collaboration spaces.
E. Team Agreement: Facilitate the team to agree on rules and practices immediately after formation, using templates like the Team Canvas.
- Output: Team agreements outlining roles, responsibilities, and communication protocols.
F. Recruit Responsible Members: Identify students who are loyal, intelligent, and hardworking to fill key positions. Club leaders should be democratically elected.
- Output: List of elected club leaders and key volunteers.
G. Find an Advisor/Mentor: Secure a trusted mentor interested in the club’s activities to provide guidance and support.
- Output: List of faculty advisors and mentors.
H. Consistent Enrollment Culture: Use multiple channels and formats to reach a diverse student population. Provide clear and timely information about requirements, deadlines, and fees.
- Output: Increased membership from diverse student groups.

III. Onsite Activation & School Partnerships (Months 7-12)

A. School Administration Approval: Obtain approval and justification from school administrations by clearly communicating the club’s activities, objectives, mission, and vision.
- Output: Signed agreements with partner schools.
B. Onsite Kick-off Events: Organize launch events at partner schools to introduce CLUB YELLOW TOPS and recruit members.
- Output: Increased membership and engagement at partner schools.
C. Community Building: Foster a sense of community through online groups, forums, events, and activities. Use ice breakers and discussion boards to encourage interaction.
- Output: Active online community with regular participation.
D. Work Plan: Develop a work plan at the beginning of each term and involve students in its development.
- Output: Work plan for each club chapter.
E. Regular Communication: Maintain high levels of communication among club officials to address issues and find solutions promptly.
- Output: Established communication channels and protocols.
F. Active Learning Strategies: Use gamification, interactive videos, and case studies to make content engaging.
- Output: Increased student engagement and knowledge retention.
G. Timely Feedback: Provide prompt and personalized feedback on assignments to keep students motivated.
- Output: Improved student performance and satisfaction.
H. Motivation: Develop strategies to motivate members, such as certificates, event attendance, and free internet browsing.
- Output: Increased member participation and retention.
I. Knowledge Sharing: Use the club as a platform to disseminate ICT knowledge and skills. Organize training sessions on communication, presentation, computer usage, and troubleshooting.
- Output: Increased ICT skills among members.
J. Active Participation: Schedule regular meetings with defined agendas and assign roles to members. Organize school-based events like trade fairs to educate and involve non-members.
- Output: Increased member involvement and community awareness.
K. Networking and Sharing: Create avenues for students to share activities and gather information using social media. Encourage consultation and sharing among club patrons.
- Output: Increased information sharing and collaboration.
L. Evaluation and Documentation: Document all club activities for future reference and conduct regular evaluations to determine progress.
- Output: Detailed records of club activities and performance metrics.

IV. Sustaining Engagement & Growth (Ongoing)

A. Continuous Improvement: Regularly evaluate club activities and member feedback to refine strategies and improve outcomes.
B. Leadership Development: Provide leadership training and mentorship opportunities to empower student leaders.
C. Community Partnerships: Strengthen relationships with local organizations and businesses to expand the club’s reach and impact.
D. Website Optimization: Ensure your website has logical navigation, clear CTAs, and highlights the value of your training with positive customer reviews.